STANDING RULES—SECTION 1 2
ARTICLE I—MEMBERSHIP 2
SECTION 2 Membership Conversion 2
SECTION 3 Dues 2
SECTION 4 Election to Membership 2
SECTION 5 Communication 3
ARTICLE II—MEETINGS 5
SECTION 3: Board Meetings 5
SECTION 4: Board Business 5
ARTICLE III—DIRECTORS AND OFFICERS 6
SECTION 4 Club Credentials 6
ARTICLE IV—CLUB YEAR, VOTING, NOMINATIONS, ELECTIONS 6
SECTION 3 Election 6
ARTICLE V—COMMITTEES 6
Listing of Appointed Positions and Committees 6
Committees and Appointments 7
Job Descriptions 9
STANDING RULES—SECTION II 14
NATIONAL SPECIALTY 16
SECTION 1—Rotation 16
SECTION 2—Classes offered 16
SECTION 3—Trophies and Awards 17
Safekeeping Guidelines for Perpetual and Challenge Trophies 20
JUDGE SELECTION PROCESS 23
Licensed Events During Specialties 25
New Titles & Annual Awards and Statistics 26
Annual Awards Policy as Amended 6/06 26
REGISTER OF MERIT CRITERIA & APPLICATIONS 30
CONTINUOUS ACHIEVEMENT 33
Annual Statistics 36
STANDING RULES—LOCAL CLUBS 37
LOCAL FIELD SPANIEL CLUBS 37
FSSA JUNIOR HANDLER PROGRAM SUMMARY 40
Purpose of the Junior Handler Program: 40
FIELD SPANIEL SOCIETY OF AMERICA
STANDING RULES—Section 1
Rules pertaining to Bylaws
SECTION 2 Membership Conversion
Conversion of Membership Type
Individual, household and foreign memberships may be converted to other membership types with Board approval at such times other than the beginning of the Club’s Official Year as specified in Article 1, Section 2 of the Bylaws, upon special request by a member. If such conversion results in an increase in membership dues, the increase shall be calculated on a prorated basis, and the prorated amount shall be paid within 30 calendar days after notice is given to the member(s) of Board of the membership conversion.
Approval to reduce the cost of a Junior Membership from $20 annually to $5.
SECTION 3 Dues
Delinquent dues: after the 90 day grace period (October 31), a charge of $5 per month will be added for a period of 60 days (December 31). Delinquent members will have no voting rights during this 60 day period. After this, (January 1), the membership expires and is dropped from the membership list.
Dues notices will include an additional line to offer members the option of including a contribution to the National Specialty General Trophy Fund with their annual renewal payment.
SECTION 4 Election to Membership
The membership application will be amended to include the question:
Why do you want to join the FSSA?
The membership application will be amended to include in the agreement section the following:
I certify that I am currently in good standing with the American Kennel Club.
SECTION 5 Communication
Communication with Members
To better communicate with members and cut down on rising postage costs, the FSSA Member List has been established. It will be used to send timely information to the membership. It is a no-reply list.
Membership lists must have the date of issue listed.
Telephone numbers shall be included on membership lists.
Only one copy of mailings, such as the newsletter, shall be sent to a single address.
TO: NEW FSSA MEMBERS
As of January 1, 2006, AKC initiated a policy change permitting AKC member clubs to transact all club business except for secret ballot voting via e-mail. Per AKC:
“The member or board member has signed an authorization agreeing to this method of communication. Such Authorization, which is revocable, will also release the club from any liability should the notification be received late or not received by the member or board member due to circumstances beyond the club’s control.”
In order to satisfy this requirement and enable FSSA to participate in this process and realize the cost savings involved, we have obtained permission from AKC to utilize a negative response system.
If you are in agreement with receiving notifications of meetings, dues notices/reminders, national specialty judging balloting information, minutes and any additional club information via e-mail, you do nothing at this point. By not responding, you are releasing FSSA from liability should notifications be received late or not received by the member or board member due to circumstances beyond the club’s control.
If you want to opt out of e-mail notifications listed above, please print your name below and sign this form and mail it to the address below.
DEADLINE FOR RETURN IS to be 1 month later
have decided to OPT OUT of receiving notifications of meetings, dues notices/reminders, minutes and other club information via e-mail. Dues notices and national specialty judge voting information may also be included in our newsletter, which will be posted online at the FSSA web site requiring USPS response by individuals as indicated on included forms.
Please mail this signed form via USPS to:
Corresponding Secretary address info
SECTION 3: Board Meetings
Minutes shall be posted to the member list and may appear in the club newsletter at the request of the Board or the Editor. Minutes shall be sent to any member requesting a copy.
SECTION 4: Board Business
Board discussion shall be required for all business items before a vote is taken.
The Recording Secretary shall e-mail or mail the agenda prior to the next Board meeting, calling for discussion of each point. New subjects added by Board members shall be listed under New Business and presented on the agenda for discussion and vote. Special meetings shall be called for items requiring immediate attention.
A numbering system shall be implemented for approved motions, whereby motions are numbered by year and then consecutively.
An information orientation/procedural packet will be created for new Board Members.
Board liability insurance will be purchased annually.
Article III—Directors and Officers
SECTION 4 Club Credentials
The club logo shall be that drawn by artist Shawne Gamroth and shall appear prominently whenever possible on all items of club business.
The club logo may be used on items for sale in conjunction with the National Specialty.
The club logo may not be used without Board approval.
Using the Name of FSSA
No business may be carried out in the name of FSSA without prior approval of the Board, with the exception of the Officers, Board Members and Committee Chairs performing the functions for which they were established and approved.
Article IV—Club Year, Voting, Nominations, Elections
SECTION 3 Election
The newsletter shall publish the total number of ballots sent, the total number of ballots returned and the number of votes for each Officer and Director candidate.
Listing of Appointed Positions and Committees
• National Specialty Liaison
• AKC Delegate
• Breeder Referral
• Breeder Education
• Judges’ Education Chair
• Health Chair
• Hunt/Working Test Chair
• Membership Chair
• Rescue Chair
• Newsletter Editor
• Annual Awards Chair
• AKC Gazette Columnist
• Parliamentarian-on request of the Board #33-4/4/06
• Yearbook Editor
• Librarian (6/03)
• Trophy Curator-#34-4/4/06
• Legislative Chair #31-4/4/06
• Web Site Chair #32-4/4/06
• Bylaws Chair
• Illustrated Standard Chair (date added?)
• Award Pins
• Meet the Breeds Coordinator/Chair #52-8/4/10
Committees and Appointments
Annual reports will be requested from all committee chairpersons prior to the annual meeting.
Biannual (every 6 months) reports are required from all committee chairs. If no report is received or if there has been no research, planning or work done, the Board may, thereupon at its discretion, appoint a new chair.
The biannual report form and procedure is approved.
Club committees shall be appointed for two year terms with one half appointed during even years by the Board elected during even years, and one half appointed during odd years by the Board elected during odd years.
The above needs to be changed to conform to all having 2 year terms now
National Specialty Committees
The Chair is appointed as the location for the National Specialty is approved by the Board and serves until completion of the event. The Chair shall select his/her own committee and will maintain contact with the National Specialty Liaison of the Board of Directors.
Special committees may be appointed at the discretion of the Board in accordance with Article V of the Bylaws. Special committees serve until the completion of the project for which the committee was appointed.
Biannual Committee Reports: See Committees and Appointments
Breeder Referral Committee:
A disclaimer shall be added to information sent out by Breeder Referral as follows:
Please note that we are only including a listing of available puppies and not making any recommendations. As responsible pet buyers, it is expected that you
research the breeder and make an informed decision before proceeding with any purchases.
An additional disclaimer shall be added to information sent out by Breeder Referral as follows:
CHIC is not a health clearance. It is a research database. Dogs with CHIC
numbers are members of that database.
Breed Standard Committee
When needed, the Board will re-establish a Breed Standard Committee with identified credentials for appointees to the committee and specified task of the committee.
1/96, 2/96, 5/05
Reimbursement for expenses related to attending AKC meetings is increased to $250 per meeting, and not to exceed $1,000 per year.
Separate appointments for Newsletter Editor, Yearbook Editor and Gazette Columnist.
All health issues (OFA, CERF, Health Data Base and so forth) shall be combined into one committee.
Any researched or controlled study health information discovered by the FSSA will be shared with the FSS.
Add a bereavement page to the FSSA web site and on the health survey page. The purpose is to have a place to confidentially give age and cause of death so that ongoing stats may be kept.
FSSA shall create and finance a Donor Advised Fund (DAF) through the Canine Health Foundation.
Club Membership in CHF approved.
The Historian job description is approved.
Hunt Test/Field Work Committee
The working certificate rules and regulations shall be accepted as printed. Members may continue to use forms and rules of other clubs so long as they encompass all of the FSSA criteria.
This position will now include responsibility for submitting information on pending applications to the Newsletter Editor for publication.
Job descriptions shall be developed for all of the various appointments and committees.
Job descriptions shall be reviewed as needed, but not less than every 4 years. Regular review of job descriptions assures that the qualifications for an appointment and the task of the appointment are accurate. Job descriptions may be reviewed at any time, upon request of the individual appointed to the position or any member of the Board. The individual currently appointed to a position shall be contacted for input which shall be strongly considered in any changes resulting from review of the job description.
FSSA Lending Library funded and approved
Meet the Breeds Coordinator
Approval of Meet the Breeds Coordinator as a new position requiring a job description.
Membership Secretary See Membership and Secretary
National Specialty Show Chair
The National Specialty Show Chair will be responsible to the FSSA Board.
The National Specialty Director job description is approved.
The National Specialty Show Chair will report to the National Specialty Coordinator.
General Meeting 5/99
The National Specialty Show Chair is the person who hires the judges for the show and is ineligible to exhibit or have a dog that is owned or co-owned exhibited at the show.
General Meeting 5/99
The Judges’ Hospitality Chair is ineligible to exhibit or have a dog that is owned or co-owned exhibited at the show.
National Specialty Coordinator
The National Specialty Coordinator is chair of a committee that is responsible for the efficient production of the National Specialty each year.
General Meeting 5/99
Newsletter Editor See Newsletter
Maintain separate appointments for Newsletter, Yearbook and Gazette Columnist.
Publication policies previously approved by the FSSA Board are reaffirmed.
Rescue Committee and Program
Add a line to the Dues Renewal Notice to provide the opportunity for optional donations to the Field Spaniel Rescue Fund.
A Breed Rescue Committee shall be established.
The Rescue Program is approved.
Ringside Breed Mentors
Approval process and application form approved.
Application for Ringside Mentoring
Field Spaniel Society of America, Inc.
1. Been a member of FSSA in good standing for 5 years or more: Yes___ No___
2. Attended 4 or more FSSA National Specialties: Yes_______ No_____
3. Finished 5 Field Spaniel champions: Yes____ No_______
4. Be comfortable talking to prospective judges: Yes____ No______
5. Understand the Field Spaniel Standard: Yes_____ No_______
Requirement 6 is mandatory
6. Attended the FSSA Judges Education Program:
With FSSA Board approval the Judges Education Committee may waive any or all of the first three guidelines in order to assure an adequate number of mentors throughout the country.
This section is superseded by Bylaws approved in 2005 creating 2 secretarial positions.
If the Secretary cannot attend the National and there is a ballot, the Secretary should empower a Board member present at the meeting to appoint 2 members to count the ballots or send them to an independent agency to be counted. Responsibility will rest with the Secretary to communicate and complete tasks in a timely manner beforehand.
8/97 The Secretary may appoint an assistant to help handle correspondence and communication with the membership.
A Stationer appointment shall be made for central distribution of salable items from the club.
The Treasurer’s books shall be audited annually by a CPA, member or not.
Invoices received that total within each budgeted amount shall be paid automatically; those over budget must have Board approval of the overage.
The Treasurer shall be bonded for $50,000.
Reimbursements will be made with proper documentation.
The trophies held for and offered by FSSA will be maintained by a Trophy Curator. This position will be appointed by the Board of Directors, just as a Committee Chair, on an annual basis.
Yearbook Editor See Yearbook
Maintain separate appointments for Newsletter Editor, Yearbook Editor and Gazette Columnist.
Individuals submitting an ad for a dog not fully owned assume full responsibility for the contents of that ad. The FSSA, Yearbook Editor, Newsletter Editor, printer and Web Master assume no liability for the content of such ads, including, but not limited to, disputes among breeders/owners/co-owners.
Web site material for uploading to the FSSA web site will be in the possession of the FSSA President, the Web Chair and the Web Master.
The only FSSA web site that is allowed is the official FSSA web site.
FSSA web site allows links to member web sites as long as the private web site is about dogs or personal kennels and not a consumer business.
STANDING RULES—Section II
Rules adopted for club governance
The following are guidelines for submitting advertisements and/or any print material for publication in any published material that is primarily documents created for purposes of FSSA, whether in electronic or printed form:
The editor(s) reserve the right to request alteration of, or in the event that alteration is not possible, removal of any material from advertisements or articles which, in their judgment, may be offensive to other advertisers or detracts from the level of quality of the publication(s) as a whole. Errors of fact shall be corrected by the Editor(s) when known, but it is the ultimate responsibility of the advertiser or author for any errors of fact that are made, and neither the editor(s) nor FSSA assumes any responsibility for uncorrected errors of fact, typographic or other errors, or permission to reproduce images of dogs or people, including copyrighted photographic works.
No superlatives shall be accepted in individual advertisements with written documentation as proof of the superlative.
Product advertising shall be accepted for inclusion in the pages at the back of the publication(s), whether or not it appears in combination with other advertising material.
Page design and photographic presentation, inclusive of cropping, shall be at the discretion of the editor(s). Requests from advertisers shall be honored in as much as possible, but are not guaranteed.
Disclaimer - the following disclaimer will be printed in all FSSA publications:
All copy on advertisement pages is as supplied by advertisers. Where
known, errors of fact have been corrected. Advertisers are solely
responsible for their advertisements, and neither FSSA, the printer,
nor the Editor(s) assume responsibility for uncorrected errors of fact,
typographic or other errors, or permission to reproduce images of dogs
or people, including copyrighted photographic works.
Owners of copyright for works in fixed form, including photos, written material, cartoons and web content, shall be credited. Those who submit such work are responsible for obtaining permission for use in publications.
For copyright purposes, photos over 25 years of age become public domain and specific permission for tasteful use is not required.
No material in any FSSA publication shall be reprinted without the written permission of the editor(s) in consultation with the Board of Directors.
Publication Pricing Policy
All FSSA publications will cost an additional 25% to non-member purchasers.
Advertisements from non-members shall be accepted at the higher rate. This is applicable to advertisements for dogs wholly owned by non-members, even if members submit such advertisements.
Health Information in the Public Domain
Format for the display of public domain health clearance information in individual advertisements shall be at the discretion of the editor(s). Public domain health information includes OFA, CERF and CHIC numbers. Other information which will be deemed as public will include items such as copies of laboratory reports sent for the express purpose of inclusion in the publication(s).
Add a bereavement page to the FSSA web site and on the health survey page. The purpose is to have a place to confidentially give age and cause of death so that ongoing stats may be kept.
Approval for Corey Leonhard of Web Focus Pros to work with FSSA to establish a new web site and act as Web Master for FSSA.
Yearbook covers, both outside and inside of the front and back covers will not be sold as paid advertising.
Page Placements for the Yearbook: all listings will be published alphabetically according to the following rules:
KENNEL NAME of the dog UNLESS the person paying for and submitting the ad requests the dog to be listed with dogs in their kennel name section. If not specified, ad shall be placed with those of the person paying for and submitting the ad.
KENNEL AFFIXES will be alphabetized regardless of whether the kennel affix is used as a prefix or suffix.
All ads submitted without 3 generation pedigrees, except any for rescue dogs, will be returned as incomplete.
Non-member subscriptions to the club newsletter shall be $15 per year.
All articles sent to the Editor shall be signed or have a “submitted by.” In unusual circumstances, the Editor has the right to print articles without a signature, if there is a valid reason for doing so.
The newsletter shall be published quarterly.
4 & 5/97
The Board will set a quarterly budget for the newsletter, and that all factors relating to cost be forwarded to the Treasurer for approval prior to publication.
AKC Breeder of Merit Program
Breeders receiving this designation from AKC should receive recognition by our club. It was decided that such breeders should notify the Corresponding Secretary when they receive this designation and the Corresponding Secretary will send updated listings to the newsletter Editor for publication.
Approval of explanative wording for Illustrated Standard
Approval for creation of a calendar of FSSA deadlines for the year’s club business.
Change the rotation for the National Specialty to be East-Central-West-East-Central-West.
Application forms for proposal to hold a nat’l
SECTION 2—Classes offered
National Specialties must include conformation classes, obedience classes, junior showmanship and some type of judges’ education program.
All National Specialties shall include a Canine Good Citizen (CGC) Test and/or Therapy Dog Certification if possible.
SECTION 3—Trophies and Awards
The club will offer trophies for designated National Specialty shows for Best of Breed, Best of Opposite Sex to Best of Breed and Highest Score in Obedience.
Rosettes shall be given for all placements at the National, as well as for qualifying scores in obedience.
At all National Specialties Judge’s Awards of Merit ribbons will be given subject to AKC rules and regulations.
% for AOM
1) Special trophies can be designated “for members only” at the FSSA National Specialty Show.
2) Trophies and other items related to the National Specialty shall be sent to the National Show Chair prior to the National Specialty Show.
The trophies held for and offered by FSSA will be maintained in a manner consistent with the FSSA Challenge Trophy Policy and Procedure.
FSSA, through the generosity of its friends and supporters offers the following Perpetual Trophies at its Annual Awards Banquet. The winners of these awards will be presented with a commemorative of the trophy, provided by FSSA.
R.H. SQUIER’S BREEDER’S TROPHY
Offered to the Breeder of the Best of Breed at the FSSA National Specialty Show. It is a silverplated loving cup on a multi-tiered wood base. The name of each winning dog and breeder will be engraved on a plate to be attached to the base.
The vote of the membership at the recent General Meeting (9/11) to award a commemorative to the winning breeder of the Squier Trophy was duly noted by the Board.
LYDEMOOR PERPETUAL TROPHY
Offered to the owner or co-owners of Best of Breed at the FSSA National Specialty Show. This award was donated by Don and Margaret Nicholls, Lydemoor Field Spaniels, Bristol, England. First offered at the 1992 National Specialty, it is a silverplated 16” oval burgundy tray (value $120).
TOMMY PERPETUAL TROPHY
Offered for the Top Junior Handler handling a Field Spaniel in Junior Showmanship. The “Tommy” trophy was donated by Calico Field Spaniels, in memory of the consummate juniors dog, “Tommy,” CH Calico’s Pinball Wizard UD, who was loved and shown by Jesse Wolkenheim. The display walnut plaque, engraved each year with the winning junior’s name, is offered for the Junior Handler defeating the most juniors when eaning Best Junior Handler or when placing in a Junior Showmanship class at a given show handling a Field Spaniel as published in AKC Awards for calendar year of January 1 through December 31. The Junior Handler need not be a member of FSSA.
MAYDENE PERPETUAL TROPHY
Offered for the Field Spaniel an overseas visitor would “most like to take home with him or her.” Donated by Phyllis Goodwin in 1995, Maydene Field Spaniels, England, it is a silverplated loving cup trophy on walnut base, to be awarded by an overseas Field Spaniel fancier exhibitor/visitor attending the FSSA National Specialty show on a basis of observation at the specialty event. It is to be a “fun trophy.” The name of the winner is to be kept secret until announced during the awards presentations. The name of the winner and year are engraved on a plate on the trophy base each year that the trophy is awarded. As the trophy offer requires award by an overseas visitor, there may be years in which the trophy is not awarded. In the event that there is more one eligible “visitor,” the National Specialty Show Committee shall choose from among the visitors to adjudicate the trophy.
CYNDIE AND MALLORIE AGILITY TROPHY
This trophy, for the year’s top agility Field Spaniel, was submitted on behalf of the following donors: Karen Balinski and Jay Gardiner, Richard and Margaret Beck, Les and Donna Casselberry, Rachal and Scott Sager and John and Shirley Sherman. The donors wish to memorialize the late “Mallorie,” CH Calico’s Stuck On You, CDX, OA, NAJ, HOF and the late “Cyndie,” CH Catera’s She’s Like The Wind, NAJ, CGC. It is a silverplated champagne cooler on a walnut base, engraved with the year, name of the winning dog and dog’s owner(s). The winner will be determined by Top Agility Field Spaniel as published in Front & Finish for the calendar year. At least one co-owner of the winning dog must be a club member. Since FSSA already offers awards plaques for this honor, no commemoratives are offered.
CH WICKSFORD’S A TOUCH OF MAGIC AND CH WICKSFORD’S LILLIBET BRACE TROPHY
Best Brace National Perpetual Trophy Proposal
June and George O’Neil and Lori Carver offer this trophy to honor and memorialize the first Field Spaniel Brace to be awarded Best Brace in Show at an all-breed show. The trophy will consist of an oval 10 inch silver dish to be mounted on a base. It is to be awarded at the National Specialty Banquet. At this time, no commemoratives will be offered.
GUNHILL MEMORIAL CHALLENGE TROPHY
A Challenge Trophy for Best Bred-By Exhibitor sponsored by the Sager family. For Best Bred-By Exhibitor in Show: the Gunhill Memorial Challenge Trophy, a silver tray, offered through FSSA by the Sager Family, in memory of P. Carl Tuttle and his Gunhill Kennels. To be awarded in accordance with AKC rules governing Challenge trophies as listed below:
Chapter 5, Section 8:
In shows held by breed specialty clubs only, awards for Best in Puppy, Twelve-to Eighteen Months, Novice, Bred-By Exhibitor, American-Bred and Open Classes, Best in any additional classes which the show-giving club may offer in accord with the provisions of Chapter 3, Section 12, in which the sexes are divided, may also be awarded on a three-time win basis, provided permanent possession goes to the owner and/or breeder winning the award three times, not necessarily with the same dog, provided such prizes are offered by the show-giving club itself or through it for competition at its shows only.
The Sager Family will provide a replica trophy to be offered each year until the Challenge Trophy is retired.
JACKEE CHALLENGE TROPHY
For Best of Breed, the Jackee Trophy is a 15X18” walnut plaque, offered by FSSA to the owner(s) of a bitch awarded Best of Breed at its specialty shows only, through the generosity of Suzanne Fernau and Joseph Fleming, Gooseberry, in memory of BISS CH Cotoica’s Once Is Not Enough, ROM. For permanent possession, it must be won three times by the same owner or co-owners, but not necessarily with the same bitch or at consecutive shows.
The name of the bitch and year in which the award was made will be engraved on the trophy. A commemorative of the win will be provided. Specifics: the name of CH Cotoica’s Once Is Not Enough, ROM will be pre-engraved on 2 plates on the trophy for the BISS wins for the years 1997 and 1998. Further engraving will be completed after any win for which the trophy is awarded and prior to the next upcoming specialty as is currently done for other challenge trophies.
DARCY CHALLENGE TROPHY
For Best of Opposite Sex, a Field Spaniel figurine mounted on a wooden base, offered by FSSA to the owner(s) of the Best of Opposite Sex at its specialty shows through the generosity of Les and Donna Casselberry and Patricia Williams. For permanent possession, it must be won three times by the same owner or co-owners, but not necessarily with the dog/bitch or at consecutive shows. The name of the dog/bitch and the year in which the award was made will be engraved on a plate to be attached to the trophy. The name of the 2002 Best of Opposite Sex Specialty winner will be attached. Further engraved plates will be completed after any win for which the trophy is awarded and prior to the next upcoming Specialty as is currently done for other challenge trophies.
CLARA CHALLENGE TROPHY
Clara Challenge Trophy offered for the owner or co-owners of the Highest Scoring Dog in Regular Classes at the FSSA National Specialty Show. The Clara Trophy is a 10” Silver Revere bowl on a walnut base (value $135), donated by Becki Jo and Frank Wolkenheim, Calico, in memory of Ch Squier’s Clara Barton UD. The name of the winner, class, qualifying score and the year in which the award was made will be engraved on a plate on the trophy base. A commemorative will be provided by Becki Jo Hirschy.
This trophy has been retired and re-donated twice:
Retired in 1994. Re-donated for continued award with same stipulations by Becki Jo and Frank Wolkenheim, Calico Field Spaniels.
Retired in 1998. Re-donated for continued award with same stipulations by Becki Jo Wolkenheim, Calico Field Spaniels.
Retired in 2002. Re-donated for continued award with same stipulations by Becki Jo Wolkenheim, Calico Field Spaniels.
TROPHIES NO LONGER AVAILABLE FOR AWARD
Squier Best of Breed Challenge Trophy
First offered in 1999. Retired by Arlene Cohen in 2004.
Wicksford BOS Challenge Trophy
First offered in 1992. Retired by Karin Cartwright in 2001.
Pin Oak Challenge Trophy for Breeder of National Specialty BOB
First offered in 1992. Retired by Dottie Slattery in 1998.
Safekeeping Guidelines for Perpetual and Challenge Trophies
The Safe Keeping Rule- All Perpetual Trophies and Challenge Trophies offered at the FSSA National shall be kept by a Trophy Curator. This is to assure that the trophies are maintained in a manner befitting the integrity of the Awards.
The Trophy Curator will have to follow certain guidelines, which are approved by the FSSA Board, to insure that integrity.
The Trophy Curator responsibilities also include the National Specialty Wooden Rosette Placemarkers and any other tangible assets associated with the National Specialty that the Board of Directors deems lucrative and difficult to replace.
All trophies should be photographed upon receipt to document their condition when taken into possession.
These photographs, along with any correspondence regarding these trophies should be kept on file with the trophies for future Trophy Curators.
All Trophies must be kept in a sturdy, rigid, non-porous, rodent-proof, storage container with lid. This container must be able to keep the contents dry and dust free. Containers that are stackable are preferable. They should also be light-weight enough to make them easily transportable. These are the Permanent Shipping Containers as called for in the FSSA Standing Rules.
The containers must be marked “Property of the F.S.S.A.” and contain an inventory of which trophies are packed in that box attached to the inside of the lid.
All trophies should be stored in these containers, wrapped in cotton cloth and/or tissue paper and then padded with polyurethane foam, air-pillows and/or bubble wrap. Foam packing “peanuts” are not acceptable, as they have been known to melt. Printed Newspaper is also not acceptable as the ink may damage the trophies.
These trophies, in their storage containers, must be kept in a climate-controlled building when not on display at the National Specialty. They must be shipped or hand-delivered prior to the National Specialty and, if shipped, must be sent insured by the shipping service.
These trophies must be updated by the Trophy Curator with the winner’s information and receipts forwarded to the FSSA Treasurer for reimbursement. The engraving is the responsibility of the Trophy Curator to insure the accuracy of the information and the consistency of size and font of the engraving.
National Specialty Perpetual Trophy Policies and Procedures
1) A Donor(s) may submit a written request to the FSSA Board to be allowed to donate a Perpetual Trophy for the Field Spaniel Society of America Awards Banquet. A Donor(s) must be a member(s) in good standing of the FSSA for a minimum of one year. A Donor may elect to have commemorative trophies awarded to the winners, but this is NOT required. If a Donor chooses to have commemorative trophies awarded, then those trophies would also be Donor funded as listed in #3 below.
2) The Officers and Board of Directors of the Field Spaniel Society of America may also vote (by simple majority of those present) to establish and offer a Perpetual Trophy, within the stated policies. Any Perpetual Trophy initiated by the FSSA Board, would purchase the trophy out of the club treasury. Any commemoratives would have to be decided upon separately and also funded through the club treasury.
3) This request should be based on the policies listed below and should include:
A- The Name of the Trophy (ex. The Darcy Trophy, The Gunhill Trophy)
B- The Award for which it is being donated (ex. Top Obedience Dog, Top Hunting Dog,etc)
C- A photo or complete description of the proposed Trophy, including value. The prize must be of
wood or metal (i.e.: unbreakable) and easily shippable. Recommended trophies
are plaques, silver trays or serving pieces and metal pieces on wood bases. All
prizes should include a manner to which winners may be permanently identified.
This can be done with (but not limited to) brackets on the trophy plaque, on a separate plaque, on
the trophy base or on a trophy stand.
D- The name of the donor(s) and who the trophy is ‘In Honor Of’ or ‘In Memory Of’ (if applicable, as set forth in the Trophy Policy).
E- The conditions in which to earn the award. (ie: To be the #1 Show Dog of the year based on the Canine Chronicle Breed point system for the calendar)
F- The sum of $100 for the purchase of keeper trophies for the winners to retain permanently to commemorate their win, should the donor choose to elect to have commemoratives made available. These commemorative trophies would be purchased by the Trophy Curator.
4) These requests may be submitted at any time during the calendar year.
5) Any request approved by the Board, will be forwarded in a timely manner to
the Trophy Curator for inclusion in the record.
6) The donor must then forward the Perpetual Trophy itself to the Trophy
Curator, either by insured shipping service (ex. UPS, FedEx, DHL, USPS), or by
7) The Trophy Curator must photograph the trophy for the record and create a record file of winners. They must create the official wording of the trophy description based on the information provided by the Donor(s) so that it is consistent with all other trophies.
8) Any request not approved by the Board will have a letter of explanation written to the Donor(s).
9) More than one trophy may be donated for an award but, it is not encouraged.
10) Special requests may be made (special stipulations to the conditions of winning the award outright). These special requests would have to be reviewed annually by the Trophy Curator and, should it be found that these special requests create concern for the integrity of the Perpetual Trophy or the award it is being presented for, then a recommendation to the Board will be made to no longer continue with the Special Request.
1) Perpetual trophies must not be presented on the grounds of the National Specialty. Per American Kennel Club rules and regulations, trophies to be presented in the show ring may be offered only for outright award, even though such award may stipulate conditions as to the win (such as for Challenge trophies).
2) Must be in good taste and trophies for such as “lowest scoring” or “last place” are not acceptable.
3) May not be offered in honor of a living person or dog, with the following exceptions:
A- A trophy may be offered that is In Honor Of and uses a Person’s and/or Dog’s name- so long as the honored person and their immediate family will not compete for the trophy, or the owners of the honored dog agree that the dog will not compete to win the trophy (per letter from James Crowley of AKC to the FSSA, 1986).
B- Trophies may be offered In Memory Of a deceased person or dog.
4) The Safe Keeping Rule- All Perpetual Trophies and Challenge Trophies offered at the FSSA National shall be kept by a Trophy Curator. This is to assure that the trophies are maintained in a manner befitting the integrity of the Awards.
The Trophy Curator will have to follow certain guidelines, which are approved by the FSSA Board, to insure that integrity. The Trophy Curator must be a member in good standing of the FSSA and be appointed by the Board on a bi-annual basis
(every two years).
JUDGE SELECTION PROCESS
As Approved September, 2010 & Amended December 2010
On a biennial basis, prior to December 1st, an updated list of AKC approved Field Spaniel judges eligible to judge the National scheduled for the year under selection, shall be mailed to each current voting member of the FSSA, either by inclusion of all material with the newsletter or by separate mailing by December 1st, along with a nomination ballot. Such mailing shall be prepared by the corresponding secretary and submitted to the newsletter editor by the corresponding secretary or mailed out directly to the membership by the corresponding secretary prior to the December 1st deadline. The list of 10 judges resulting from one vote will be utilized for two consecutive Nationals in order of voter preference, with the show chair for the second National contacting the judge(s) in order of voter preference, removing the judge who was hired for the prior year.
A current membership list shall be simultaneously sent by the corresponding secretary to a neutral party or notary approved by the Board, to be used for ballot verification. A neutral party or notary shall be designated by the Board on an annual basis to serve as vote tabulator. The neutral party will receive and deliver voting results to the show chair and to the corresponding secretary. All ballots and results shall be forwarded to the corresponding secretary by the neutral party after tabulation. The neutral party shall have no affiliation with FSSA or any authorized FSSA local club.
Upon receipt of the list of eligible judges and ballots, each current member may nominate up to three (3) judges in the member’s order of preference, with no judge receiving more than one (1) nomination.
Said nominations shall be returned in an envelope with a return address, to the neutral party by January 15th.
The ballot shall include the phrase “All ballots must be postmarked by January 15. Any ballot with a later postmark shall not be counted.”
The neutral party shall tabulate all of the returned ballots that were received in a timely manner within fourteen (14) days after the initial response period has expired. No ballots shall be counted that are received with a postmark later than January 15.
Upon tabulation of the ballots as described above, the neutral party shall create a list of the top ten (10) judges selected by the membership in accordance with the number of votes each judge received, together with the exact tabulation figures for each of the ten (10), and shall notify the selected show chairman and the FSSA corresponding secretary of the results by overnight delivery to arrive no later than February 1st.
All ballots shall be returned to the FSSA corresponding secretary and said ballots shall be retained for a period not less than three (3) years.
The FSSA corresponding secretary shall verify the voting results, and upon confirmation of the same, the FSSA corresponding secretary shall notify the membership of these results immediately via the FSSA member list and the next newsletter issue.
The show chair shall use the list of ten (10) judges to select the judge in order of voter preference. The show chair shall contact the first selected judge with a written offer to judge the National. A copy of the offer is to be sent simultaneously to the FSSA corresponding secretary. In order to deviate from the order of voter preference, the show chair shall be required to have Board approval.
If the first selected judge does not respond within thirty (30) days, or is unable to accept the offer to judge, the next selected judge on the list shall be contacted by the show chair utilizing the same criteria as above in each instance, until a nominated judge accepts the offer to judge the National. In the event that a selected judge does not accept the judging assignment or is unable to accept the offer to judge, that judges name shall return to the list in the same order placement as if the judge was never contacted.
Upon acceptance of a judging assignment, the assignment shall be confirmed in writing by the show chair and a contract shall be sent by the FSSA corresponding secretary in the name of the show chair to the selected judge.
The selected judge shall not accept any field spaniel judging assignments 6 months prior to the specialty judging assignment. In the event the judge is under a previous executed contract to judge field spaniels, they shall attempt to withdraw themselves from the assignment.
In the event that a judge cancels more than 5 days prior to the show, or is otherwise unable to perform a judging assignment, the next selected judge on the list shall be contacted by the show chair by the same procedure as described above. If time permits, the same written notification procedure shall be utilized as described above.
In the event of a cancellation of an advertised judge within five (5) days of the scheduled specialty event, the show chair shall substitute a qualified judge in his/her place, and shall notify the change to FSSA president and to the board. No notice need be sent to those exhibitors who have entered dogs under the advertised judge. The show committee will be responsible for having a notice posted in a prominent place within the show grounds as soon after the show grounds open as is practical, informing exhibitors of the change in judges. An exhibitor who has entered a dog under an advertised judge who is being replaced may withdraw such entry and shall have the entry fee refunded, provided notice of such withdrawal is given to the superintendent or show secretary prior to the start of the judging, as per AKC regulations.
No person shall be hired to judge a national specialty if that person has judged a national specialty for the FSSA within the past ten (10) years prior to the year of the upcoming national specialty. The names of judges who have judged any Field Spaniel national specialty within ten (10) years prior to the year of the upcoming national specialty shall be deleted or their ineligibility otherwise clearly indicated on the list of eligible judges sent to the membership.
Use of Ramp for Conformation Judging
Our breed to be included on the list of ramp breeds at judges’ discretion.
Licensed Events During Specialties
If a local specialty is held in conjunction with a national specialty, other licensed events held during that period should be sponsored by the national specialty committee and not the committee for the local specialty or other local club events. A local club whose members are sponsoring the national specialty should be able to hold non-licensed events, fun days, goofy dress contests, whatever, provided that they coordinate those events with the national specialty committee.
New Titles & Annual Awards and Statistics
Approval to add a club title of Master Hunting Dog Excellent (MHDX).
Approval of Breed’s Hunt Description to be sent to AKC
Working Dog Instinct Test approved.
Annual Awards Policy as Amended 6/06
Purpose: The FSSA has a comprehensive award program that is a benefit of membership in the club. There are five categories of recognition:
1. Annual Award Certificates and Plaques
2. Service Dog of the Year Award
3. Panchibo Award Pins
4. Register of Merit Recognition Program
5. Hall of Fame Recognition Program.
Annual Award Certificates & Plaques
FSSA members who earn an AKC conformation or performance title with their Field Spaniel are awarded a certificate of achievement annually. These certificates are issued based on the titles published in the AKC titles database and there is no need for individual application for this award. Certificates are also issued for Field Spaniels who earn a WD or WDX in the FSSA working dog program. One certificate is issued per dog. Where there is a tie among FSSA members for Top Breeder, one certificate is issued per breeder. Additional certificates for co-owners may be purchased.
Plaques are issued for specific AKC titling achievements to include: Obedience Trial Champion, Master Hunter, Champion Tracker, and Master Agility Champion. One plaque is issued per dog. Additional plaques for co-owners may be purchased.
Award plaques are engraved with the registered name of the dog, inclusive of AKC titles. WD/WDX designations earned through the FSSA working dog program will also be listed if known at the time of engraving. Dogs who have earned the HOF or ROM designation through the FSSA awards program will also have HOF and/or ROM listed if this designation is known at the time of engraving. Only one ROM will be listed, regardless of how many ROM designations a dog has earned in different categories.
Certificates and plaques are issued for the following achievements within a calendar year, January 1st through December 31st. These awards are issued based on the titles published in the AKC titles database and there is no need for individual application for this award. Plaques are awarded to the “top” in each of the following categories; engraving parameters as described previously apply. Additional plaques for co-owners may be purchased.
• Top Breeder – Champions
• Top Breeder – All AKC Titles
• Top Sire – Champions
• Top Sire – All AKC Titles
• Top Dam – Champions
• Top Dam – All AKC Titles
• Top Show Dog – All Breed, based on one point earned for every dog defeated when gaining a group placement. Certificates are granted for dogs placing in the Top Ten for the breed in all breed competition. The listing of these dogs is obtained from AKC.
• Top Show Dog – Within Breed, based on one point earned for every dog defeated when earning Best of Breed. Certificates are granted for dogs placing in the Top Ten for the breed for within breed competition. The listing of these dogs is obtained from AKC.
• Top Obedience Dog – Delaney System, based on one point earned for every dog defeated when earning an obedience trial placement; rankings are published by Front & Finish Magazine. Certificates are granted for dogs placing in the Top Ten for the breed
• Top Obedience Dog – First & Foremost System, based on a point scale with points earned according to obedience class score; rankings are published by Front & Finish Magazine. Certificates are granted for dogs placing in the Top Ten for the breed
• Top Agility Dog – based on rankings published by Front & Finish Magazine. Certificates are granted for dogs placing in the Top Ten for the breed
• Top Junior Handler – based on rankings published by www.BestJunior.com. Certificates are granted for juniors placing in the Top Ten while showing a Field Spaniel.
Versatility Championship award plaque added.
The timing of the distribution of awards is generally during the annual banquet of the FSSA held in conjunction with the annual national specialty show except in those years in which the timing of the specialty means that earlier distribution is preferable. During these years, a petition for earlier mailing of the awards may be made to the Board of Directors at the discretion of the Awards Chairperson and the awards are subsequently mailed if such distribution is approved.
Field Spaniel Service Dog of the Year Award
The purpose of this award is to recognize and encourage Field Spaniels and their owners who are involved in service work. This is an annual award that will be presented at the club's awards banquet. The award will be a plaque or other suitable object upon which the name of the dog earning the award and the year shall be inscribed. The award will be given to the owner of the dog.
This award was created through the generosity of Nancy Redmon, who is responsible for supplying the commemoratives.
Rules for Award:
1. Service dog means a living Field Spaniel, or Field Spaniel who died during the year of nomination, who works, or has worked in one of the following areas: therapy dog, special companion to the disabled, search & rescue, hearing dog, in special functions for police or fire organizations, or similar service-to-mankind endeavors.
2. Nominations for this award shall be made by any FSSA member. The owner of the dog need not be a member of the FSSA.
3. Nominations shall include the name of the dog, the name and mailing address of the dog's owner, name and address of the person nominating the dog, the name of the breeder, a photo of the dog, and a description of the service activity performed by the dog. Descriptive information shall be limited to one double spaced 8.5 x 11 letter size page. *Nominations shall be sent to the FSSA Secretary. Sender of the nomination material shall be responsible for confirming its timely receipt by the Secretary.
4. Nominations shall be made from January 1 through February 28 for the prior calendar year. The Secretary shall place an announcement of the application process in the FSSA newsletter in a timely fashion.
5. Nominations and related information shall be sent to the FSSA Board of Directors who shall vote by secret ballot, solely upon the written information provided, and without discussion of the merit of any of the nominations. Should only one nomination be made, that nominee automatically becomes the award winner, and no vote shall be required. Should there be a tied vote, the vote shall be held again with consideration given only to those nominees tied by vote for the award. Should a second vote again result in a tie, and there are only two nominees under consideration, both nominees shall be declared the "Field Spaniel Service Dog of the Year."
6. A dog may earn this award only once.
7. The award winner shall be announced during the annual awards banquet of the club, with a reading of the nomination information of the dog so awarded. The owner of the dog need not be present. The award and a congratulatory letter shall be mailed to the recipient as soon as is practical following the announcement of the award.
8. The nomination information submitted about the award winning dog and the photo shall be published in the FSSA newsletter following the presentation of the award.
*Mailing address for year Submissions to the FSSA Corresponding Secretary is:
Contact info for current Corresponding Secretary
FSSA “Panchibo” Award Pin
FSSA members who earn an AKC conformation or performance title with their Field Spaniel are awarded an appropriately colored “Panchibo” pin. In addition to the Panchibo pins, the FSSA also offers other pins to recognize Field Spaniel achievements not covered by the Panchibo pin. For instance, dogs earning Versatility titles earn a star pin for each level of versatility and Champion Trackers earn a Field Spaniel profile pin. One pin is issued per dog. Duplicate Panchibo and versatility pins may be purchased from FSSA for $5.00 (includes S&H).
The timing of the distribution of awards is generally during the annual banquet of the FSSA held in conjunction with the annual national specialty show except in those years in which the timing of the specialty means that earlier distribution is preferable. During these years, a petition for earlier mailing of the awards may be made to the Board of Directors at the discretion of the Panchibo Pin Chairperson and the awards are subsequently mailed if such distribution is approved.
Panchibo Pin Colors
|UD||Dark Green||MACH||Dark Pink|
Beginning with the 2005 awards, Panchibo Pins will be awarded for Rally Obedience titles (tan, orange, and brown).
Register of Merit Recognition Program
The Register of Merit Recognition Program, ROM, is designed to provide recognition to those Field Spaniels who have achieved a level of excellence in a specific area. The ROM award is a certificate indicating the achievement. Additional certificates for co-owners may be purchased.
There are 6 ROM areas of achievement based on the achievements of the individual dog.
ROM-F Field work/Hunting
There is an additional ROM area based on the achievements of an individual dog’s offspring. This is known as the ROM-Producer, and has 2 levels of achievement for dogs and two for bitches as follow:
Dogs: Outstanding Sire (OS), Outstanding Sire Excellent (OSX)
Bitches: Outstanding Dam (OD), Outstanding Dam Excellent (ODX)
ROM awards must be applied for by the owner of the dog using a current ROM application form. Awards are distributed once per year although application for an award may be made at any time during the year. The timing of the distribution of awards is generally during the annual banquet of FSSA held in conjunction with the annual national specialty show except in those years in which the timing of the specialty means that earlier distribution is preferable. During these years, a petition for earlier mailing of the awards may be made to the Board of Directors at the discretion of the Awards Chairperson and the awards are subsequently mailed if such distribution is approved.
New R.O.M. criteria and applications approved.
New H.O.F. criteria approved.
• Grand Championship will have a 5 point value
• Dog/Bitch Select awarded at FSSA Nationals will have a point value of 7 points- the dog and bitch that won these awards at the 2010 FSSA National should be Grandfathered and receive the same point value
• Award of Merits won at FSSA National Specialty shows will be decreased to 6 points.
No points will be awarded to the various levels of the Grand Championship as these are considered to be "continuous achievements.".
Allot 2 progeny points each for the new titles of Grand Champion and Therapy Dog. .
REGISTER OF MERIT CRITERIA & APPLICATIONS
Click to view as electronic or pdf format.
Statistics are tabulated annually for the period of January 1 through December 31 for the following:
- Top Ten – all breed conformation competition;
- Top Ten – within breed conformation competition;
- Top Breeder; Top Stud Dog, Top Brood Bitch:
Champions of Record;
All Titles-including all AKC performance title designations available to Field Spaniels;
- Top Junior Handler;
- Top Ten Field Spaniels in Agility Competition;
- Top Ten Field Spaniels in Obedience Competition:
Top Ten – All breed conformation competition is as published by AKC “Top Dogs” report for the appropriate year. If necessary, this report will be purchased with FSSA funds and is generally available in February to March for the prior competition year. A certificate is awarded for each dog at the annual awards banquet.
Top Ten – Within breed conformation is as published by AKC “Top Dogs” report for the appropriate year. If necessary, this report will be purchased with FSSA funds and is generally available in February to March for the prior competition year. A certificate is awarded for each dog at the annual awards banquet.
Top Breeder, Top Stud Dog, Top Brood Bitch is as published by the annual title listing from AKC, which includes breeder of record, sire, dam of each dog earning an AKC title for the reported year. This report will be purchased with FSSA funds and is generally available in February to March for the prior competition year. The breeder of record, sire, or dam listed the most times, whether singly or in combination, will be declared the “Top” for the competition year. Separate tabulations are maintained for: 1) Champions of Record, and 2) All AKC titles earned. Where dogs earn more than one title, all titles are counted toward the total. Where there is a die, all breeders, sires, dams will be declared as “Top) for the competition year. A certificate is awarded for each dog and each individual at the annual awards banquet.
Note: Top Breeder, Top Stud Dog, Top Brood Bitch report is available though the free monthly electronic subscription given to FSSA by AKC. The Historian is listed as the subscriber.
Top Junior Handler with a Field Spaniel statistics are as published by Junior News and Views, www.jrnewsandviews.com. An engraved plaque is awarded to the junior handler at the annual awards banquet and the junior’s name and year of win is engraved on the perpetual “Tommy Trophy” offered through FSSA.
Top Ten Agility – this system is calculated on the basis of scores in agility competition published annually through Front & Finish Dog Trainer’s News, with publication in July or August for the prior competition year.
Top Ten Delaney System Obedience – this system is calculated on the basis of number of dogs defeated when earning a placement in an obedience class or going High In Trial published annually through Front & Finish Dog Trainer’s News, with publication in July or August for the prior competition year.
Top Ten Shuman System Obedience – this system is calculated on the basis of scores in Open A, Open B and Utility A or Utility B competition. Scores are awarded points ranging from 1 for a 170 to 10 for a 200, published annually through Front & Finish Dog Trainer’s News, with publication in July or August for the prior competition year.
STANDING RULES—Local Clubs
LOCAL FIELD SPANIEL CLUBS
- That the FSSA amend the bylaws to include a voting membership status for clubs.
a. That clubs be elected to membership by a 2/3 majority of the board and removed only through resignation or disciplinary action.
b. That any club whose mission is to further the welfare of the breed and its fanciers may apply for membership.
c. That any AKC licensed local specialty club, or local specialty club aspiring to AKC license, must be a member.
d. That any club using the FSSA license to sponsor AKC events must be a member.
e. That no club licensed through another registry may be a member.
f. That the dues for club membership in the FSSA be modest and comparable to individual dues.
g. That the actions of previous boards be understood as having elected FRFSC to FSSA membership and that when the bylaws are amended, FRFSC will be “grandfathered in” as a member. At that time and not before, FRFSC will pay dues to FSSA.
Rationale: FSSA recognition of a local specialty or other club will take the form of election to membership in the FSSA.
- That standing rules be amended to require the FSSA to offer strong and continuing support to FSSA member clubs in their pursuit of license and in sponsoring AKC events, public education events, fun matches and trials, and other activities.
Rationale: The promotion of local specialty and other Field Spaniel clubs is in the interest of the breed and its fanciers and hence part of the mission of FSSA.
- That standing rules be amended to indicate that the FSSA board is still strongly encouraged to offer support to ad hoc groups of FSSA members in activities such as supported entries, fun matches, meet the breed booths, and other events not requiring AKC license.
- That standing rules be amended to offer guidelines to assist boards in membership deliberations. Guidelines should include such things as:
a. the nature of the applicant club’s organization
b. how long it has been in existence
c. how active it has been,
d. how many households are represented in the applicant club membership,
e. whether the applicant club mission and code of ethics are consistent with FSSA and AKC missions and codes of ethics,
f. our tentative suggestion is that the standing rules should recommend that the FSSA board refuse FSSA membership to any applicant club which lacks an elected slate of officers and/or bylaws, whose code of ethics and mission statement are either lacking or not compatible with FSSA’s and/or AKC’s, has not been in continuous existence for two years, has fewer than fifteen members, or has not held at least two events a year.
Rationale: FSSA member clubs be active, “going” concerns. Codes of ethics and missions should be consistent with FSSA’s mission and code of ethics. Guidelines for club membership should be expected to change in response to growth in the FSSA.
- That standing rules be amended to assist boards in their deliberations on approval and/or support of FSSA member club events.
a. That no event be approved during the week of or weekend following a national specialty unless that event be held concurrently with the national specialty.
b. That no event be approved during the weekend before a national specialty or during the weekend following the last event held in conjunction with a national specialty, including supported entries, field, agility, or obedience trials, judges education events, breeder education events, etc.
Rationale: This guarantees a “free” weekend for FSSA members preceding and following the week in which a national specialty and trailer shows take place for travel or rest.
c. That there be the following exception for AKC licensed FSSA member clubs or FSSA member clubs using the FSSA license to hold an AKC event, and which have held that event for two consecutive years on the same corresponding date: the standing rules will indicate that the board may approve the event in spite of conflict with a and b.
Rationale: Local clubs usually offer AKC licensed events on the same corresponding day each year. This facilitates coordination with other AKC clubs’ events in their region. Once an FSSA member club has a history of holding an AKC licensed event on a certain date and location, overriding that history could have serious consequences for the club in the future.
d. In the event of the above, the board should encourage national specialty proposals which do not conflict with the FSSA member club’s licensed event or promote holding the events concurrently.
e. That no two FSSA member club events be approved on the same corresponding weekend within 500 miles of each other.
- That standing rules be amended to indicate that the FSSA and FSSA member clubs are separate and independent financial entities.
a. Other than modest dues paid by each FSSA member club to FSSA, FSSA member clubs bear no financial responsibility to FSSA, nor does FSSA bear any financial responsibility to them.
b. That expenses for national specialty events and other events sponsored by the FSSA, including seed money, shall be paid by the FSSA and proceeds of national events shall belong to FSSA. Expenses for FSSA member club events, including seed money, shall be paid by them and proceeds shall belong to them. This includes events sponsored by AKC licensed FSSA member clubs and those sponsored by unlicensed FSSA member clubs under the FSSA license.
c. In the event that the national specialty or other national event is held concurrently with an event sponsored by an FSSA member club, an event committee of FSSA members should serve as an ad hoc event committee for the national event. Separate accounting for the event should be kept by the event committee.
d. In the event that a national event is held concurrently with an event sponsored by an FSSA member club, any fundraiser for the events must be clearly designated as a national fundraiser or as a fundraiser for the FSSA member club event. Should the FSSA and FSSA member club run a joint fundraiser, the FSSA board and the board of the FSSA member club must decide in advance how the proceeds will be divided or spent.
Rationale: These provisions are intended to keep all financial arrangements clear and separate to avoid disputes or misunderstandings between the FSSA and its member clubs.
FSSA Junior Handler Program Summary
Presented at 2009 FSSA Board Meeting September 17, 2009
Kylie Hirschy-Seivert, Nichole Dooley and Julie Sharbo
Updated (v2) January 4, 2010, (v3) March 8, 2010
Form a Juniors’ Committee to oversee junior programs and create new programs. As with all club committees the board will appoint a “Chair” for the juniors committee. As of March 8th 2010 the committee members will include:
1. Kylie Jo Hirschy-Seivert
2. Nichole Dooley
3. Julie Sharbo
4. FSSA Board Member, Jane Chopson
5. FSSA Junior, to be decided
The board member would act an intermediary between the board and the committee.
Purpose of the Junior Handler Program:
The primary purpose of a program for Junior Members is to encourage and expand younger generations’ ongoing interest in Field Spaniels, and thereby to help to ensure the future preservation and welfare of our breed.
- To provide for the FSSA a comprehensive set of programs that encourage Junior Handlers to compete with their Field Spaniels in various activities.
- Includes the funding and oversight of the FSSA Junior Programs, with continued administration by the FSSA Board of Directors.
- To promote educational challenges that encourage each junior to become well-rounded in their knowledge of our breed in particular and dogs in general.
- Establish separate funding for FSSA Junior programs
- Committee will suggest recommended funding to the FSSA Board and then the treasurer would be responsible for the technical aspects within the FSSA account.
- Increase junior programs to include more kids (i.e., performance, kids in different geographic areas)
- Challenge each junior to expand their breed knowledge into new areas
- Encourage cooperative relationships among the Junior Handlers
- Provide a section on the FSSA website devoted to past and future juniors as well as promoting our juniors proposals and or funding. This section will also be where the forms for each program will be available for download.
Summary of Proposals submitted or planned for submission to the FSSA Board:
Create new FSSA fund specific to Junior Handlers to be managed as Health and Rescue Funds by the FSSA treasurer.
- Proposal that FSSA creates a separate Junior Handler Fund to be managed by the Treasurer.
- Allows fundraising activities directly to Junior Handler programs, and allows Junior Handlers to help raise funds for their own programs via activities that have been pre approved by the FSSA Board.
- Allows for allocation and oversight by the FSSA Treasurer. Junior Programs can only spend what they currently have in their fund. If the funding is not available the committee will recommend a way to provide the funding.
- Provides a structure for future expansion into additional or expanded programs, if the FSSA Membership determines that is a future objective.
- The juniors fund will be established by the FSSA board with a $515 contribution, upon approval of this proposal. At any time the juniors fund has a period of 2 years or more of inactivity the juniors fund will revert to the FSSA General Fund.
- Junior Handler Fund will be listed on the 2011 FSSA dues statements and each year forward for voluntary donation with membership renewals.
1. Fund the Field Spaniel award for Top Junior (www.bestjunior.com) - Annual commitment for a rosette to be funded by the FSSA. This is in addition to the Tommy Award.
2. Amendment to the Existing Westminster Incentive Program to include AKC/Eukanuba National Championship
- Amendment to the existing Westminster stipend junior program to include an alternative option of attendance at the AKC/Eukanuba National Championship Show, for Junior Handlers who qualify and choose to attend Eukanuba instead of Westminster. The qualifications for each event vary and the junior could choose which event they prefer to attend if they were to qualify for both.
- AKC/Eukanuba National Championship set requirements fulfilled (currently 5 open class wins with competition present)
- Juniors must have a grade point average (GPA) of at least 3.0 or equivalent for the two semesters completed immediately prior to the closing of entries. GPA must be verified by an official school transcript or home school information sent in and received by AKC prior to the entry form being sent to the junior.
Qualifying wins must be obtained while showing a Field Spaniel.
Juniors must be FSSA members to apply for this incentive.
A Field Spaniel must be entered and shown in juniors at this event.
Bitches in season clause (juniors cannot show bitches in season).
The funding structure for this program allows for one junior per year to be funded by the FSSA ($500) general fund, however funding for additional juniors may be approved by the FSSA board as the General Fund permits. If the funding for additional juniors is available in the designated juniors fund this may be funded directly without board intervention or additional approval.
Junior is responsible for filling out the application and submitting it to a committee member before November 15th to be approved. The application consists of a minimum 250 words essay about what I have learned from participating in dog shows.
- Post Show “Experience Essay” – minimum 500 word essay about the experience of competing at the AKC/Eukanuba National Championship Show, to be publicized by FSSA.
FSSA Top Junior Handler in Performance Events
- New recognition (perpetual trophy and smaller keepsake trophy) to be awarded to the Junior Handler with the most qualifying performances in AKC Hunting, Agility, Obedience, Rally or Tracking with their Field Spaniel.
- Juniors will be required to submit a summary of their achievements, to be verified with AKC, and will include AKC sanctioned events only.
- Funding to be provided from the Junior Handler Fund.
- Funding of a rosette to be provided from the General Fund.
FSSA Total Junior Program
- New multi-year program designed to encourage well-rounded juniors who will have some exposure to all aspects of the fancy – showmanship, performance, volunteer service to the FSSA, volunteer service to benefit dogs in general, knowledge of a history or health topic, and breeding/whelping.
- Requires an application from the Junior documenting each of the requirements. Verification will be required.
- Requires a Junior Membership of the FSSA.
- Program will accept 2008 and 2009 accomplishments for Junior Members who became active in Field Spaniels prior to the inception of this program.
- Juniors must complete all areas in order to qualify for this award:
- Accomplishments in Junior Showmanship – provide documentation of 2 wins in Open class with a Field Spaniel, over the course of at least 2 years. This totals 4 wins in 2 years. Wins are allowed to extend beyond a 2-year period of time, but no wins prior to 2007 will be accepted. This should accommodate all active junior handlers who could “age out” prior to completing the requirements.
- One performance title (Hunt, Tracking, Agility, Obedience or Rally) where all qualifications were met by a registered Junior Handler. Must be verifiable by AKC records). Does not require the dog to reside with the junior, but preferred. There is no monitoring system by AKC in place for this at the moment, but we would consider reviewing this in the future.
- Assist with 2 litters of puppies from 2 different breeders at different developmental stages. Field Spaniels are preferred, but can substitute another breed. Types of qualifying activities could include helping with whelp, caring for neonates, weaning young puppies, socialization, being present at a structural evaluation or present at formal temperament testing.
- Project of the Junior’s choosing that includes research on a breed historical or health issue. Result of project must be publicized by FSSA or displayed at a National Specialty.
- Volunteer six (6) hours at a Field Spaniel sponsored event, such as a National, a local specialty, a Supported Entry or a Meet the Breeds. Alternatives must be preapproved by the Juniors Committee.
- Volunteer six (6) hours at an all-breed event that benefits dogs in general or provides public education (Rescue or welfare organizations, Meet the Breed events, etc) Alternative hours than described must be approved by the committee.
• First award to be distributed no earlier than 2010. Funding out of the Junior Handler Fund, once it is established.
• Inclusion on FSSA’s official “Total Junior List” (similar to Hall of Fame or ROM) and small commemorative plaque.